Secretarial Services
What is the role of a Company Secretary?
A Company Secretary is a key officer responsible for ensuring that your company complies with all statutory and regulatory requirements, maintaining proper governance practices, and managing board processes.
Why do I need a Company Secretary in Malaysia?
Under Malaysian law, every company must appoint a Company Secretary within 30 days of incorporation. The Company Secretary plays a vital role in ensuring your business adheres to corporate regulations and manages crucial documentation.
What are the main responsibilities of a Company Secretary?
A Company Secretary handles tasks such as filing annual returns, maintaining statutory registers, advising on corporate governance, preparing board resolutions, and ensuring compliance with the Companies Act 2016.
What qualifications must a company secretary have in Malaysia?
A company secretary in Malaysia must be a member of professional bodies like MAICSA, SSM, or possess licenses from recognized authorities, ensuring they are qualified to carry out their duties.
What happens if my company fails to appoint a Company Secretary?
Failing to appoint a Company Secretary can result in penalties, fines, or even legal actions against your company. It’s a mandatory requirement under Malaysian law.
How do I choose the right Company Secretarial service provider?
Look for a provider with a strong track record, industry experience, and a comprehensive range of professional services. It’s important they understand your business needs and can offer personalised support.
How much does it cost to hire a company secretary in Malaysia?
Fees vary depending on the scope of services and the complexity of the business. Our boutique firm offers competitive rates tailored to meet the needs of SMEs and startups.
What are the ongoing responsibilities after incorporation?
After incorporation, ongoing secretarial duties include maintaining statutory records, filing annual returns, organizing board and shareholder meetings, and keeping SSM updated on any company changes.
What is the process for changing a company secretary?
A company can change its secretary by appointing a new one and notifying SSM within 14 days. The outgoing secretary must also submit a notice of resignation or removal to SSM.
What is the process for winding up or striking off a company in Malaysia?
Winding up involves liquidating the company’s assets and distributing them to creditors, while striking off is a simpler process for dormant companies. Our secretarial services can handle both processes, ensuring compliance with legal requirements.
Why should I choose SSAM for secretarial services?
By choosing SSAM for secretarial services ensures that your business benefits from 40 years of industry experience and trusted expertise. Our team is certified by multiple professional bodies, demonstrating our commitment to compliance and quality. We handle all essential regulatory requirements, manage documentation, and ensure timely submissions, allowing you to focus fully on your business operations. With SSAM, you gain a dependable partner who understands the importance of streamlined, accurate administrative processes, making corporate governance hassle-free.